May
25, 20xx
Mr.
Dominic Rafael
President
and CEO
Jenson
Structures Inc.
505
Granville Street, 12th Floor
Vancouver,
British Columbia
Canada
V6C 2R6
Dear
Mr. Rafael:
Re:
Notice of Intent To Conduct An Audit
Further
to our recent phone conversation, this is to formally advise you that the
Olympic Construction Committee has decided to request an audit of the
accounting practices of Jenson Structures Inc. The audit will commence
immediately and will be performed on behalf of the OCC by Taylor & Hanson
Auditing Services Inc. of Vancouver.
As
you know, this audit was prompted by some serious invoice/work order
discrepancies that were noted during a number of our transaction-sampling
mini-audits that were conducted over the past six months. When briefed on the
results of these mini-audits, the OCC decided that an immediate audit of Jenson’s
accounting practices and procedures with respect to invoicing was warranted.
The
audit will be conducted in full accordance with the OCC’s contract
administration and control policy which is an addendum to all of our
construction contracts. Among other things, that policy states that “…all
outstanding invoices submitted by the company being audited will be held in
abeyance until such time as the results of the audit are known.” Also in
accordance with the policy, “… depending on the results of the audit, it will
be at the Committee’s sole discretion to determine when, and to what degree,
any payments will be made to cover any outstanding invoices.”
We
look forward to your complete cooperation with the auditors so that the audit
can be conducted quickly and concluded as soon as possible.
If
you have any questions about the audit process please feel free to contact the
Project Senior Auditor, Janice Gonzalez, at 604-459-4111.
Sincerely,
Gordon
Cranston
Chairman,
OCC Accountability Committee
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